Birchmount Operational Plan
Level 2(updated Jan 25/22)
Revised date: Jan 30th/22
(Following protocols from the Healthy &
Safe School document revised on Jan. 28th)
2021 – 2022
This plan is based on
the Department of Education and Early Childhood Development, Public Health and
WorkSafe NB reopening guidance documents and Winter Plan 2022 revised document
from Healthy and Safe Schools revised on Jan. 28/22).
Mandatory Public Health
recommendations are in place:
Physical distancing (1M/2M)
Cleaning surfaces properly
· Community Mask must be
fitted around face. Clear masks that are open or bandanas are not
· Community masks must be worn at ALL TIMES (entering and exiting
the school, transitions from class to class, washrooms, hallways, &
classrooms, common areas) Community Masks must be worn by all persons on school
property—inside and outside on school grounds.
o Students can remove
their masks when they are eating at their desks, or drinking.
o Students will wear
their masks during Physical Education when engaged in an activity such as
running, and other activities that are physically exerting.
o Staff can remove their
masks when they are eating or drinking while eating alone in their classrooms
and/or maintaining 2 feet apart from others.
o All Custodial Staff
must wear a mask all day and during their night shifts, unless eating or
School Busses: All Students (K-12) must wear a mask on the school bus, regardless if
they sit alone or with a family member.
Self-assessment questionnaire posted in every entrance.
Birchmount School will
be reopening for all students on Monday, January 31st.
All staff, students and guests/visitors must self-assess
as per the screening questions and must use hand sanitizer and or
wash hands upon entry to the school. Parents will be asked to
assess their child’s health prior to coming to school each day.
Sanitizing stations will be in all common areas.
All 26 home room classrooms have
been equipped with 2 HEPA filters.
Students will require 2 community masks (an extra one to keep at
1.) arrivals and dismissals
2.) will remain at school in the event if the student becomes ill
Masks are mandatory entering and exiting the building and in all areas.
Entry to school in the morning with be at 2 designated locations only:
1. Safe drop off (parking
lot)—this is for students being dropped off by vehicle and or being dropped off
in the care of an EA. Also, students that are late or coming to school after
8:25, need to use this entrance—this includes walkers.
2. Ayer Avenue Front
Entrance—this is for students who take a school bus to school and/or are
walking to school from 8:10-8:25. After 8:25, walking students need to use
the safe drop off entrance.
Main entrance in parking lot for staff and guests and students that are
Ayer Ave Entrance of school will be for Beaverbrook School on Tuesdays
for Tech classes.
Greetings at classroom doors can be air high fives, etc. but not any
physical contact, for examples: Hugs, handshakes, etc.
Walking students can depart from school with their classmates at their
designated grade level doors—K, ½, ¾, 5/6 and 7/8. Any students being picked up
via vehicle, can go out the safe drop off doors. Bus students, daycare and
Sistema students will continue to use the Front Entrance on Ayer Avenue.
Hallways- students will walk on the right and left sides of hallways and
Signage will clearly mark spots where classes need to STOP, LOOK and
Keep to the Right and Physical Distancing Signage will be displayed.
‘Wear you Mask’ signage will be posted and visible around the whole
Washroom signage will be on the outside of all washrooms to remind
students that only 2 students are allowed in at once. Students need to use
their designated washrooms that are closest to their classrooms.
Start and End of the
Students will go directly to their classrooms when they arrive between
8:10-8:25am. Teachers will be on hallway duty. Students will not be
permitted in the school before 8:10am or on the playground.
The Breakfast program will be located at the Kitchen door and the 7/8
bottom stairwell from 8:10-8:25. A teacher will be at the breakfast cart and
handing out breakfast to go to students to take back to their classrooms.
Students will keep 1M a part in the line up. At 8:25, the breakfast will go
into bins and be taken up to the office for students that come in later.
The playground is closed in the morning.Please do not send
your children to school before 8:10 as there is no supervision until 8:10.
Masks are worn all day unless
eating or drinking quietly at a desk or table.
Only one family member may pick up/ drop off a child with the
expectation that they stand 1m apart from other parents and wear a mask. (Masks are now mandatory when on
school property, this includes the playground and drop off zones.
Walkers /Drop- Offs :
Students will be dropped at the bottom of the safe drop off.
Students will not be assisted exiting the cars by staff.
Staff will assist students to enter the school.
End of Day Procedures:
K -8 Dismissal will be by class. Students will get ready for home and
line up in the classroom.Assigned EA’s will take students to the front entrance
on Ayer Ave. to wait for buses and daycare, while the teacher takes the
walkers/pick-ups to their assigned entrance/exit. There will be a teacher on
duty at 1:40 and 2:40 for the bus duty.
K-2 students will require a tag attached to their bookbag outlining bus
student / daycare/ Sistema. There are signage located in the front entrance for
daycare and Sistema students to line up.
Masks are mandatory for morning arrival and afternoon dismissal by
students, staff, outside agencies and parent/guardians.
Daycares: will drop off and pick
up at the front of the school (Ayer Ave) – scheduled when the bus schedule is
The office goal is to limit the amount of external traffic
within school. All face to face meetings should be done via Skype or phone etc.
where possible with the exception of meetings where physical distancing can
All visitors must have a scheduled
appointment so there is a plan in place for the meeting.
Students who are picked up for appointments will be pre-arranged with
the teacher and the office. Students will be sent to the office and will wait
in a designated area outside the office.
Student and Casuals sign-in/Out will be set up just outside the office
area by the windows.
Visitor log will also be located on the shelf inside the office.
Printer in the office will be accessible, and two staff members can be
in that area at a time. (Other than Admin office staff)
Cum files will remain locked in the main office – please wear your mask
and sign out the cum file.
Attendance will be due to the office by 9am. Guest teachers will wait
for a volunteer to pick up attendance at the classroom before 9am.
The revised Winter Plan for Level
2 and At Home Screening for Staff and Students is as follows:
Level 1: Students and school personnel will screen for symptoms at home every day. They will screen for symptoms such as
fever, cough, runny nose or any other symptoms that may have developed or
worsened.If a new or worsening symptom develops, a student or a school
personnel is not permitted to attend school until they have a negative
point-of-care-test (POCT).If a student or a school personnel has a constant and
recurring symptom, for instance seasonal allergies, they may continue to attend school after they have a
negative POCT test. This test can be
done one time for the same reoccurring symptom, as long as that symptom is not
worsening and no new symptoms develop, at which point a retest will be
Level 2: Same as Level 1—(See above) All student and school personnel may be required to
undergo regular testing (POCT) at home as directed by Public Health.This test
can be done one time for the same reoccurring symptom, as long as that symptom
is not worsening and no new symptoms develop, at which point a retest will be
If students develop a
symptom and/or start to feel unwell during the day, they will wait at the
office and we will contact home for pickup. (All Levels)
Public Access to
One fairly large change that Public Health has
asked us to make to the organization of our schools will be that schools cannot
be accessed by the general public, including parents and others picking up and
dropping off your child like day care providers. Essential volunteers will still be allowed in
schools as long as the public health protocols are followed. This means if you bring your child to school:
will drop your child off outside of the school.Parents will be able to drop off
items like lunches to their child through the school day by ringing the buzzer
at the safe drop off and waiting until a staff member comes to collect the
items. . Please try and remember to send
those items to school with your child in the morning.
you need to pick up your child through the school day for an appointment etc.
that can be done but you need to contact the school and make an appointment to
do that in advance. That way we are
expecting each parent and your child can meet you at the entrance instead of
you entering the school as was the process in the past. All of this will be in place to reduce the
number of people students at school come in contact with, which will help keep
Tables will be set up with physical distancing: Nor more than 6 persons
at a time in the staff room and must maintain 2 meters apart when eating or
Seating will be limited
No students are permitted in this room
A secondary room(s) can be set up, if possible, in specialty rooms.
The Pause & Reset
Centre (PRC)/BEST Program
We are able to set up the learning centre with stations 6 ft apart and
students wearing their masks
Student referrals must be made at ESS Team prior to sending students to
No students can be sent without a referral unless it was a suggested VIP
PRC pass by a Team member
Mindful Lunch will be supervised by C. Martin and S. Steeves. Students
coming will have been pre-approved through ESS Team or Office referral.
EST-R’s will be supporting classroom teachers and students in the
EST-R’s will support students on PLP-I’s and PLP-Adjusted, with one on
one support, and groups of 3 if from the same bubble.
EST-G will support students on a 1-1 basis and do in class support
around Mindfulness and Social & Emotional Learning.
Playground: Students will need to wear a
The playground and
property have been divided into 15 zones: Section A (A1,A2,A3,A4,A5), Section B
(B1, B2, B3, B4, B5), and SectionC (C1, C2, C3, C4, C5). The classrooms
assigned to these sections will rotate only within their section.
Each classroom teacher will be taking their students outside for an
additional 30 mins each day.
First recess, all students will stay in their classrooms and eat their
snacks. There will be a duty teacher in each hallway.
Each class will be assigned a zone each day for the second recess/lunch
breaks ad rotate throughout the week.
K-8 will have a rotational schedule that allows students in each
classroom to rotate through the zones with their bubble. The upper floor
classrooms will eat first from 11:57-12:22 then go outside.The Lower level
classrooms will play first from 11:57-12:22 and then eat after from
12:22-12:47. Zones will be scheduled on a rotational basis and expectations
reviewed with the students.
Each class will have a plastic bin assigned to their bubble with
activities for outside.
Classes will be staggered entering and exiting the playground to their
There will be 4 duty teachers and EA’s with their students on duty to
ensure students are safe and remain in their bubble.
Halls , Washrooms and
Teachers will be mindful of sending students to the bathroom and water
fountain, one at a time.
Please bring a water bottle to school to fill up at our water stations.
- Students will have designated areas
specifically for entry and exit into the gym based on their specific class
- There will be sanitizer at both the
entry and exit to the gym. Students will sanitize prior to entry and
as they leave the gym.
- Classes needing to go through the
will STOP, LOOK and GO when the path is clear.
- Equipment will be properly sanitized
by both staff and students between every class (initially low equipment
games will be planned).
- Certain equipment may be used by a
specific class for a designated period of time then rotated to a different
class, with appropriate sanitation between designated time frames.
Individual wrapped items will be made available for students-Our Grab n’
Students to pick up at the kitchen entrance and lower 7/8 stairwell
between 8:10-8: 25 and then proceed to classes in the morning. A School staff
member on duty will be there to hand out the bags.
Hot Lunch/ Milk
NO program this school year
Custodians will be cleaning
high touch surfaces often. Copiers, printers, doorknobs, handles, washrooms
Washrooms will be
cleaned and sanitized, prior to school opening each day, again after break and
once again after lunch.
Classrooms will be
provided with items for washing down materials. Employees are required to have
their own community masks and wearing them at all times, and
except eating and drinking, with physical distancing of 2 meters .
PPE will be made
available to each staff
Concerts / Assemblies
will be done virtually. This will be the same for Meet the Teacher and Parent
teacher conferences. Staff Huddles will all be virtual at this time.
Additional resource to refer to:
Currently we are taking direction
from EECD and Public Health document, here is the link.
site has a dashboard for all information.
Please follow directions from NB811,
Dashboard for Updated cases: https://asdeast.nbed.ca/covid/
Staff will all be sent
a copy of the revised plan on Thursday, Jan. 27th and this will be
reviewed in a virtual staff huddle.
Admin Team will
communicate with parents regarding to the plan and new procedures and the
Updated Operational Plan and Winter planwill be on our webpage on Thursday,
Plan will be reviewed
regularly, and changes will be communicated to staff, parents and students
through Monthly Operational Committee Meetings, Health and Safety Meetings and
Plan will be on our Birchmount Website with the revision dates noted. When the
Healthy and Safe School document has revisions, so will our plan!
Teachers will continue
to communicate with families via Freshgrade, emails, Teams, etc. .
updated by Christa Martin—Principal
Joint Health and
Safety Operational Committee:
Suzanne Steeves- Vice
Shary Horsman –
Alexandra Cormier– K-2
Sara Stewart– Grades
WE CAN ~ TOGETHER WE WILL!!!