School Rules and Policies

Here you will find our school rules and policies.  These are the guidelines that we follow and are amended as need be throughout the school year.  Please read these with the understanding that they are guidelines that we follow and will apply in different ways when meeting the needs of individual students.  For more information contact your child's homeroom teacher or the school administration.  Most of the information below is taken from your child's agenda which that are requested to take home each night.  It is good practice to review their agenda each evening for information and updates.  We try to post stickers in the agendas for important upcoming events.

School Year

2015—2016
Recess:
All students are required to go outside during recess.
We will not send children out during severe weather but please ensure that your child is always dressed appropriately for weather conditions.
 
School Leaving:
Students staying for lunch are not permitted to leave the school grounds without written permission.  Students are expected to go directly home after dismissal.
 
If your child must travel on another bus for childcare purposes, an Anglophone East “Request  For Conveyance to An Alternate Location” must be submitted to the office 2 weeks prior to the change.  This arrangement is only for students already registered as bus students.
 
School Visits:
When visiting the school or a classroom, we request that you check in with the office to sign in and pick up a visitor tag.

Picking Up Students:
If you are sending someone to pick up your children please inform the teacher by writing a note in the student agenda.
 
 
Attendance
Regular attendance at school is very important to a student’s success.  If a student is absent from school, a written excuse must be presented.  The excuse should mention the date the student was absent, the reason for the absence, and have the signature of the parent or guardian.  If possible, the student should have this excuse the day they return to class.
 
If your child is going to be absent for the day or goes home for lunch and can not return to school, please notify the school.
 
Please ensure your child arrives on time.  Classes begin at 8:35 am.  Late arrivals disrupt classrooms and everyone loses instruction time.  Tardy students need to report to the office.  Thank you!
 
 
When Children Are Ill:
 
In fairness to all, please do not send your child to school if there are definite signs of ill health in the morning.  We have neither the facilities nor the personnel to care for sick children.  Good health is necessary for effective learning.  Students who are ill should receive proper medical attention and should not attend school until their health is reasonable.
 
Students who become ill during the day are to go directly to their teacher.  Our policy is to get students who are ill home as soon as possible.  Our practice will be to call parents and ask that the students be either picked up or given parental permission to go home.  For this reason, it is important that parents keep work and emergency numbers current.
 
Medication For Students:
 
On occasion we have been asked by a parent to ensure their child receives prescribed medication.  Please be aware that in order to do so, we require the completion of the Request for Administration of Medication at School form.
 
Fire Drills:
 
Regular fire drills will be held throughout the year to practice student safety procedures.
 
Emergency Closing:
 
In the event of storms, power or plant failures etc., please listen to our local radio stations for information about the school.
 
Supervision:
 
Staff supervision of students begins at 8:15 am until they reach home. This supervision includes classrooms, halls, cafeteria, loading and unloading of buses and playground at recess and lunch.
 
 
Walking students should arrive at school after 8:10 am and walk home for lunch whenever possible.
 
 School Bus Rules:
 
1.  Obey the Bus Driver.
2.  Stay in your seat.
3.  Keep all parts of your body inside the bus.
4.  NO pushing, shoving or fighting.
5.  NO eating, drinking, smoking or foul language.
 
Consequences:
 
1st incident:  Driver warns student.
2nd incident:  Seat change, parent involved.
3rd incident: Report to Principal
SEVERE INCIDENT:  Immediate suspension by Driver.  (Reinstatement through Principal)
 
Smoking:
 
Hillsborough Elementary School has a Smoke Free Policy.  This means that students, staff and public are not permitted to smoke in the building or on school grounds.
 
“Nut-free School”
 
Hillsborough elementary is a “Nut-free school”.  Please refrain from sending products made with any kind of nut to school.
 
Student Services
 
Resource and Methods:
 
We co-ordinate school-based resources, district resources and community resources to provide appropriate educational opportunities for all students.  We recognize that students have special needs of many kinds and strive to provide various support services.
 
Counseling & Behavior Intervention:
 
Our school counselor works with students, staff and parents addressing preventative, developmental and crisis issues.  He works with students as individuals, in small groups or in whole classes and is available to parents and staff members for consultation.
 
Supplies and Textbooks:
 
All students will receive school supplies when they arrive. at school.  Families are asked to pay the amount given to cover the cost of these supplies (this cost includes a school agenda)..  In addition students are loaned textbooks and library books during the year.  Students are asked to treat these books with care, as they can be charged for books that are damaged or not returned.
 
Use of the Office Telephone:
 
The school telephones are used for business and are in constant demand.  Students must have teacher permission to use the telephone.  They must check in to the office before using the phone as well.
          
 
Library
Students are invited to use the library for study purposes, to research a project or to find a great book to read, during school library hours.  We can be proud of our library and use the materials to improve our learning as well as for enjoyment.  Please help in making it an attractive and tidy place.  When looking through the library, return all books to their exact spot.  When returning books, place them on the cart or desk so the librarian may process them. No food or drink is allowed in the library.
 
 
Reference materials are to be used only in the library.  Picture books, novels, and hardcover books may be signed out for a one week period.  Watch for the due date and return books to the library on time.  If not finished reading the book, return it to the library for renewal.  Students are responsible for books not returned.  Any parent interested in volunteering in our library, please contact our office.

Lost and found:
 
Frequently, items such as coats, sneakers and lunch boxes are mislaid.  If the items are labeled with names, it helps in their speedy return. A lost and found box is kept near the office for mislaid items and we encourage students and parents to check this box if something has been misplaced.
 
Electronic Devices and Toys at School
 
Electronic devices such as MP3 players, ipods, cell phones etc. are not permitted in and around school grounds.  Health and safety issues as well as concerns about their role in limiting social opportunities are important factors that go into consideration of this ban.  Toys are also discouraged as teachers find that children get distracted by them.  The school cannot be responsible for these items.  A note home or phone will be made to pick up these items that come to school.
 
Hillsborough Elementary School
Student Behavior Code

“Civilization is just a slow process of learning to be kind.”

Hillsborough Elementary School is dedicated to a program of discipline based on co-operation.  We hope through this process to encourage a positive relationship among all members of our school.

Our approach to discipline builds self-esteem and encourages students to accept responsibility for their behavior.

 
Using effective, respectful and constructive techniques leads to increased motivation and higher academic achievement.
 
 
The following 3 rules have been adopted by our
 school:
  
1. Respect yourself
2. Respect others
3. Respect the learning environment
 
 More serious or repeated infractions will be recorded in an office file and the following progressive actions may be taken:
 
· A verbal reprimand, reminding student of desired behavior                                                     
· A loss of privileges that are abused
· Being denied access to activities that are disrupted
· Completing unfinished work
· Withdrawal from classroom setting (time out)
· Parental contact
· Student services involvement
· Placement of student on a behavior plan
· Restitution (Compensation for damages incurred)
· In-school suspension
· Out-of-school suspension
 
These consequences will only be imposed on the student or students who disregard school rules and apply to each individual student.
 
 
Gymnasium Guidelines
 
We are fortunate in the Elementary School to have an excellent gym floor.  In order to keep the floor in top condition and maintain a safe environment for all, we
are asking for your co-operation with the following guidelines:
 
· Outside footwear must not be worn on the gym floor.
· Only non-scuff soles are appropriate.
· Food or drinks are not permitted in the gym.
If using the stage please do not cross the floor, use the hallway instead.  Students will receive regular gym classes each week with a specialist.  Regular classroom teachers may also give instruction.  Grades K, 1 and 2 students may wear proper gym clothes to school.  Grades 3, 4 and 5 students are required to bring their gym clothes to change.
 
Please Note: If there are any health problems that might affect participation in Physical Education classes please send a note to the classroom teacher to explain the problem.
 
Homework
 
Homework is assigned to all students for the following purposes.
 
· to practice what is learned in class
· to assist students in learning responsibility
· to allow students to complete work not finished during class
· to give parents an opportunity to be involved in their child’s schooling
 
All students will be required to do homework on a daily basis.  A Student Agenda with assignments noted should be with your child each day when they come from school.  Parents should take the time to check the agenda on a regular basis.  If you suspect your child may not be doing the required homework don’t hesitate to call the classroom teacher and check.

Study Tips:
· List your home assignments and the due dates of projects
· Ask your teacher about any problems you encountered while doing your homework before class in the morning
· Arrange your work in order of importance
· spend more time on those areas which need improvement
· Review your work two or three days before a test or quiz
· Redo incorrect answers
· Keep your notes neat - it is hard to study from a sloppy notebook
· As much as possible do your studying in one place
· Make sure you have good lighting
· Keep your work area uncluttered
· Use a firm straight chair
· Eliminate distracting noises such as the   sound of a radio or TV
 
As a general rule:  (these are suggested maximum times for homework)
Grades 1-2             20 minutes/evening
Grades 3-4             30 minutes/evening
Grade 5                    45 minutes/evening
 
Anti-Bullying Program in District 2
Hillsborough has joined with all the other schools in our District to promote a new anti-bullying program called, “If it hurts, its wrong!”  The students are taught how to recognize bullying behaviors and what to do if they are a victim or are a by-stander witnessing bullying behavior.  Children are encouraged to report any such behavior that they have witnessed or if they have been a victim themselves.  Children are able to report confidentially and these reports are recorded and any bullying behavior is followed up with by staff.
 
Communication of Evaluation
 
Communicating information to parents about our pupils is considered an important task in our school.
 
Throughout the school year, both formal and informal communication will take place regarding the results of evaluation and assessment.
 
Formal:
 
Elementary Report Cards:  November
                                                                                     March
                                                                                     June
 
Parent/Teacher Conferences -November (personal)
                                                        -March (personal)           
Informal:
 
Telephone conversations - Parent Bulletin Board
Written communications - Agenda Book
TalkMail Message
Conferences involving combinations of:
Parent/student/teachers/principal/support staff
 
 
Gymnasium Guidelines
 
We are fortunate in the Elementary School to have an excellent gym floor.  In order to keep the floor in top condition and maintain a safe environment for all, we
are asking for your co-operation with the following guidelines:
 
· Outside footwear must not be worn on the gym floor.
· Only non-scuff soles are appropriate.
· Food or drinks are not permitted in the gym.
If using the stage please do not cross the floor, use the hallway instead.  Students will receive regular gym classes each week with a specialist.  Regular classroom teachers may also give instruction.  Grades K, 1 and 2 students may wear proper gym clothes to school.  Grades 3, 4 and 5 students are required to bring their gym clothes to change.
 
Please Note: If there are any health problems that might affect participation in Physical Education classes please send a note to the classroom teacher to explain the problem.
 
 
Communication of Evaluation
 
Communicating information to parents about our pupils is considered an important task in our school.
 
Throughout the school year, both formal and informal communication will take place regarding the results of evaluation and assessment.
 
Formal:
 
Elementary Report Cards:   December
                                                                                     March
                                                                                     June
 
Parent/Teacher Conferences -November (personal)
                                                        -March (personal)           
Informal:
 
Telephone conversations - Parent Bulletin Board
Written communications - Agenda Book
Weekly TalkMail Message
Conferences involving combinations of:
Parent/student/teachers/principal/support staff
 

Telephone Messages

  
Our Administrative Assistant, Anne Boutilier is in the school between the hours of 8:00 a.m. - 12:30 p.m. and 1:00 p.m. to 3:45 p.m. Monday to Friday.
 
Please do not call the school to leave a message for your child unless an emergency situation arises (i.e. sudden illness, called into work or car trouble).  We cannot guarantee verbal messages will be conveyed due to inadvertent circumstances, which arise each day.  On a daily basis your child should know where they are to go after school and if there is any change from the routine a note should be sent to the teacher.
 
Lines of Communication
 
When parents have a concern regarding their child’s education, it is suggested that their first contact be with the teacher of their child.  If the problem cannot be resolved at this level (usually it is), the next step is to consult with the school Principal.  If this does not resolve the problem, the Director of Education can be contacted.  If these actions do not bring about a solution then the matter may be referred to the Superintendent and ultimately to the Provincial Department of Education.
 
Daily Routine and School Hours:
 
Doors open ........... 8:15 a.m.
Classes Begin ........... 8:35 a.m.
Announcements ........... 8:40 a.m.
Recess ........... 10:15 - 10:30 a.m.
Lunch ........... 12:00 – 12:30 pm
Lunch Recess ........... 12:30 - 1:00 p.m.
Classes Begin ............ 1:00 p.m.
Buses Leave (Grades K-2) … 2:00 p.m.
      (Grades   3-5) … 3:00 p.m.
 
Why Do We Issue Each Student An Agenda?
 
Hillsborough Elementary School issues an agenda to students, helping them learn to manage their time and plan their days, and to keep you as parents and guardians informed of your child’s school activities.  With the subsidy included the cost for the agenda in the 2015-2016 school year will be  $5.00
 
Hillsborough Elementary School requires that students keep their Agendas with them throughout the school year.  Individual teachers may ask parents to sign or initial the Agendas on a daily or weekly basis.
 
The agenda has an envelope in the front for school work and communication.  Please check this envelope daily for communication from the school (such as newsletters, notes from your child’s teacher, etc.)
 
The cost of student agendas has been offset by parent fundraising.  Many thanks to all who helped out and supported our Christmas Shopping party held in early December.